Secure Administration Notes stores notes and files securely, using modern encryption technology to make your data as secure as possible. Without the decryption key/password, your data can not be accessed, even if your site, server, or store are hacked. Encryption passwords can not be retrieved if forgotten.
Locked vs Unlocked:
Unlocked notes are stored without encryption and files in unlocked notes are stored in their original
format. Anyone with the URL for an unencrtyped file can download it. Locked notes are stored in encrypted format, the same with locked files. A locked file URL could be shared but if the encrypted
contents were to be downloaded, they would be useless.
Note Content: Text for your note.
Note Title: Note titles are not encrypted therefore do not put anything sensitive into the title.
16 Character Encryption Password:
This could be a phrase, a password, an address, whatever you will remember. After you create a new note you will never be able to retrieve this encryption password.
Password Hint: The password hint is not encrypted. If you create a secure note with a password hint, you'll see a symbol in the notes list that you can hover over to see display the hint.
This is a one time option to send an email with the note title as the subject and the password as the body of the email. After you've saved the new note this option is turned off.
Changing from Non-Secure to Secure notes:
If you create a non-secure note than later change it to be secure, the note itself will be encrypted but any files that had already been uploaded to the note will stay non-encrypted. You will need to delete the files and reupload them to encrypt them.
Changing from Secure to Non-Secure note: This is not supported.
File Size Considerations:
The act of encrypting and decrypting files can use a lot of server resources depending on the size of the file. This utility is not intended to store huge files such as media files or archives. The optimal file sizes are the same as file sizes for images and other web resources. A good rule of thumb is if the size of the file is small enough to work well as a web page resource, then it will also work well in this utility.
Turning notes on for page editing:
Secure Admin Notes tab when editing pages by assigning the
securenotes page item to the page.